Digital occurrence book
Replace the paper occurrence book
Every entry has the time, the place, who wrote it and photos. Nothing gets lost, torn out or backdated. Search any entry in seconds.
Why paper books let you down
Entries get lost
Pages are torn out, books go missing and handwriting cannot be read.
Times are not trusted
A paper entry can be written later, and nobody can prove when.
Nothing to show the client
A client asks what happened last Tuesday night, and someone has to dig through a book.
What goes into each entry
The guard picks the type and writes a short note. Patrolly adds the rest.
- The time, set by the system, not typed by the guard
- The site and the guard who wrote it
- The type: visitor, vehicle, handover, incident or note
- Photos taken on the phone
- The phone’s location when the entry was saved
Find anything fast
Search by date, site, guard or type. Filter to one night. Print or save any day as a PDF for the client.
- Search and filter in seconds
- Any day, site or search saved as a PDF
- Everything backed up daily
Handover notes that stick
The outgoing guard writes the handover. The next guard sees it when they start their shift, and supervisors can add their own instructions.
- Handover notes carry over to the next shift
- Supervisors add instructions for the shift
- Everything stays on record
Questions
Common questions
Not here? Message us on WhatsApp and we will answer.
Can entries be changed afterwards?
Will our clients accept a digital occurrence book?
What if a guard’s phone is lost or broken?
Can we still print it?
Want to see Patrolly with your own sites?
Message us on WhatsApp. We set up a free live demo with your sites, your logo and your guards.